Job Ref:                                   1040

Job Title:                                           People Co-Ordinator (FTC for 10 months – maternity cover)

Department:                                     People Team                      

Job Purpose
This role is responsible for providing day to day administration support to the HR department for all HR issues and personnel administration in accordance with BS 7858,Company Operating Procedures and UK Legislation.

To take reasonable care for the Health & Safety of yourself and of other persons who may be affected of your actions in accordance with Section 7 of the Health & Safety at Work Act 1974.

To fully co-operate and commitment of the Company Environmental Policy to ensure and adhere to:
• Complying with procedures, arrangements and instructions
• Remaining aware that their own acts and omissions can have an impact on the environment and taking all reasonable measures to prevent or minimise any such impact
• Promoting and maintaining high standards of housekeeping.

Key Functions
▪ Providing a comprehensive administrative support service to the HR team, to include filing, archiving, data entry and correspondence management
▪ Ensuring all electronic and paper filing systems are maintained in an orderly and systematic fashion to facilitate easy access by all members of the HR team
▪ Support the Recruitment Officer with recruitment, vetting and new starter process
▪ Ensure the correct right to work and SIA documentation is obtained and maintained on employee files by conducting regular audits and reviews to ensure compliance
▪ Process new starters in a timely manner ensuring all references are followed up appropriately and issuing of offer of employment letter and terms and conditions of employment
▪ Processing all change of Terms and Conditions throughout the month, ensuring contractual documentation is correct and up to date
▪ Advise and support managers on performance and absence management as well as coordinate the probation process for new starters
▪ Accurately entering and processing all monthly starters and leavers information into the HR System, and completion of starter and leaver payroll, ensuring payroll deadlines are met and errors maintained at minimal levels
▪ Administrate the Training Activity, arranging and booking external training from the Training requests along with appraisal management
▪ Keeping-up-to date with legislation and best practice at all times
▪ Working closely with both the Payroll department and other company business units
▪ Participate in special HR projects/initiatives and perform other duties as required to support the business needs
▪ To follow and adhere to Ward Security Limited Compliance Procedures and Company Operating Procedures

Knowledge, Skills and Experience required
▪ Previous experience in an HR administrative/coordinator role – desirable
▪ The ability to effectively manage a varied and challenging workload
▪ The ability to maintain focus under pressure and ensure accuracy and attention to detail at all times
▪ Be able to multitask effectively and have the ability to establish and maintain effective working relationships with employees and external clients
▪ A high level of communication skills, both written and verbal and organisational skills and be able to work well under pressure
▪ Be analytical and methodical in your approach to problems
▪ Be motivated and results driven
▪ Be able to act quickly and decisively
▪ Be used to working in a high paced environment
▪ Be a good team player
▪ Have high levels of personal discretion and confidentiality
▪ Advanced Microsoft Office, eg; Excel, Access, Word and Outlook experience is essential

Personal Attributes
▪ Ability to show Initiative and self-motivation
▪ High standard of personal presentation
▪ Task orientated
▪ Reliable and Punctual
▪ Analytical and methodical in approach to problems
▪ Be robust, determined and challenging along with a proactive, “can do attitude”
▪ The ability to work under pressure to meet deadlines is a fundamental part of the job
▪ Strong project management skills
▪ Ability to learn new methods and technologies of training delivery and material production


This job description is current at the date shown below. In conjunction with the post-holder
it is liable to variation to reflect actual, contemplated or proposed changes in or to the job.

Reference 1040
Role People Co-ordinator
Type Fixed Term Contract
Area Chatham
Town Chatham
Salary Dependent on experience
Shift Pattern 09.00-17.30 Monday - Friday (37.5 per week)

Work for ward

‘Feel good’ feelings everyday at Ward

Ward Security is one of the UK’s top national security companies. Here at Ward Security, we believe our people are our greatest asset which is why we put you right the heart of our business. We pride ourselves in offering a great working environment, career progression and ongoing training and development for every member of our team.

Our customers expect high standards of service and excellence from our people which means we are always looking for brilliant people, who like us believe in always going the extra mile through their actions. Our people are our ambassadors and its important to us that we find the right ones who we can nurture and develop as well as provide with a happy and rewarding role.

We are an inclusive company and as an equal opportunities and diversity employer we are passionate about ensuring everyone with the right talent and attitude has the opportunity to succeed and progress within Ward Security.

If you have the drive and desire to succeed then we want to hear from you.

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